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Here we have discussed How to Count Cells with Text in Excel along with a few practical examples and a downloadable Excel Template.Supposing, I have a list of numbers, now, I want to display some specific text in another column based on this column numbers. This is a guide to Count Cells with Text in Excel. Blank cells starting with apostrophe (‘) will be considered as texts and also be counted.Numbers are not counted using an asterisk (“*”) unless those are stored as text values.Blank cells will be treated as text values.Because in computer language logical TRUE = 1 and logical FALSE = 0, which actually are numeric values. Logical Values TRUE & FALSE are not counted as text values.Things to Remember About Count Cells with Text in Excel Let’s wrap the things up with some points to remember. Use EXACT function as an argument under SUMPRODUCT.Īdd “ANDY” as criteria and set range as A2:A12 under EXACT function. Start typing the SUMPRODUCT formula in excel and add a double minus sign, the same as we did in example 2. Therefore, you have to use SUMPRODUCT in combination with the EXACT function to get exactly the value you wanted.
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You want to find the count of “ANDY” (word Andy with all caps). Suppose you have data as shown in the below screenshot. It allows COUNTIF to count all the cells having DAR and anything in front of it.Įxample #5 – Count Case Sensitive Text using SUMPRODUCT and EXACT Function Set range as A2:A10 under COUNTIF function. Start typing the COUNTIF formula in cell B2. Suppose we are having data as shown in the below screenshot.Īll we want is the count of Employee ID starting with “DAR”. Example #4 – COUNTIF Function to Count Partial Text This is how you can find the count of specific text occurring in the given range of cells.
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It allows a function to count the number of times “Andy” has occurred in the range of cells. Now, use “Andy” as criteria under the COUNTIF function. Start typing the COUNTIF formula in cell B2.Īs the first argument to this formula put A2:A13 as a range in COUNTIF function. Now, all we want is to find out how many times the name “Andy” is occurring on this list. Suppose we have data as the screenshot shown below: Example #3 – COUNTIF Function to Count Specific Text/String The double minus sign helps the system to convert TRUE, FALSE values into 1’s and 0’s (numeric conversions of TRUE and FALSE, respectively) so that the SUMPRODUCT function can sum them up and give a final count. Therefore, we get an array of TRUE and FALSE for each cell. Here in this formula, the ISTEXT function checks if each value from array A2:A12 is text or not. Use array A2: A12 as an input argument to the ISTEXT function. That means ISTEXT is a function that returns an array of logical values for a given range of cells. If the given cell value is a text, it will be mentioned as TRUE else FALSE. Start typing the ISTEXT formula under this SUMPRODUCT formula so that we can find out if the given cell value is a text or not. Don’t worry I will break this logic for you. Now use minus sign two times under the SUMPRODUCT formula. In cell B2, start typing the SUMPRODUCT formula. SUMPRODUCT, with the help of ISTEXT, also allows you to count the cells having text values in them. Example #2 – Count Cells with Text using SUMPRODUCT and ISTEXT Function You also have to note that those will be counted in this formula if numbers are stored as texts. It allows the COUNTIF function to count any number of characters except numbers or logical values. The key argument here is a wildcard asterisk. You can see in cell C2 the number 7 denotes that there are 7 text values in range A2:A12. Don’t forget to enclose it in double-quotes. Use an asterisk (*) as a second argument which is the criteria you give to the COUNTIF function. In cell B2, start typing the formula for the excel COUNTIF function.Īs the requirement of the COUNTIF function set range as an array from A2:A12 as a first argument.